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Our team of catering professionals is available to assist you with planning every aspect of your event.  Should you desire a customized menu for your event, we will be happy to meet with you to create a unique menu.

Please contact us to make an appointment to create your perfect event.

Phone Number: (630) 942-2555
Email: sodexokonicek@cod.edu

Sincerely,

Your Sodexo Catering Team

Event Planning Guidelines

Catering Hours During The Academic Year:
Monday Thursday 7AM 8PM
Friday After 4PM
Saturday and Sunday events are subject to approval by Sodexo Management.

Catering Hours During Summer:
Monday Thursday 7AM 5PM
Friday, Saturday and Sunday events are subject to approval by Sodexo Management.
Cost of Service Staff $30.00 per hour during operating hours. Overtime rates may occur on weekends.

Arranging and Reserving a Date
Even if the date of the event is only tentative, please make arrangements with the catering department so that we can at least get you on our calendar. You may contact the catering, department at 630-942-2555, by emailing us at sodexokonicek@cod.edu, or stop by our office located in SRC building, in cafeteria. Some arrangements can be made by phone or email, others require an appointment with the Catering Manager. The office hours are Monday through Friday 8:00 AM to 4:00 PM.

Our new on-line catering access adds convenience and control. To get started with the on-line ordering you may give us a call and we can walk through the process or you may go to our website address and On-line menus, accessible from your desktop, make ordering easier than ever. Our on-line catering programs allow guests to save and review order history, place recurring orders and favorites without re-keying and provides documentation for every step of the process.
Catering arrangements and menu selections should be ordered within 10 days of your event. While we can sometimes accommodate your needs with less lead time, sufficient notice allows us to schedule production and staffing. Please confirm your orders and guest counts within 3 business days of your event.

After we have finalized all the details of your event, you will receive a confirmation sheet form to confirm. Please carefully review all information on this event order form for accuracy and completeness. Make any necessary changes, sign and return to us 3 business days in advance of the event.

Changes/Guarantees/Cancellations
All cancellations and/or changes referring to the menu, count, and event arrangements must be confirmed 5 business days prior to the event. Functions canceled with less than 5 business days notice may incur a charge. We will prepare for the estimated number and charge accordingly should a final count not be confirmed.

Payment
All catered events must have authorized account numbers before they occur. College Fund Accounts, and Checks are valid methods of payment. Non-College related groups are required to make a deposit of 75% two weeks prior to their event with the balance due on the day of the event. Non-College groups are subject to the Village of Glen Ellyn tax for all food events. Tax exempt organizations are required to submit a copy of their exemption certificate prior to the event.

Booking a Room
It is your responsibility to take care of booking your room for the event. At the time it is also important to order tables for the food to be placed on, and any additional materials you may need; i.e. garbage cans.

Meal Tickets
Meal tickets are an option to be added to any group event at College DuPage. They can be made in any amount and used in E.E. Gib Cafeteria. They are non-refundable, and non-transferable.

Food Waivers
No groups or events are allowed to bring your outside food into College of DuPage without a signed event waiver and Sodexo`s approval.

Catering Hours of Operation
During the Academic School Year: Monday - Friday: 7:00am - 8:00pm & Saturday and Sunday: 7:00am - 3:00pm Summer Hours: Monday - Friday: 7:00am - 5:00pm / No Weekends Closed School Holidays

China Charges
Our Catering Department, Sales, Event Planning Office, offers high quality plastic products unless otherwise requested or noted. We also offer china service for any event at an additional charge.

Linen
As a standard, we provide tablecloths for all food and beverage tables. Linens for guest tables are included with full service plated of breakfast, lunch, dinner and buffets. Linens for guest tables at receptions, continental breakfast breaks, and boxed lunches can be provided at an additional charge. The same applies to registration tables, nametags, head tables and any additional tables that will not be directly used for food and beverage set up.
Other linen colors, depending on availability, may be placed as special orders. Specialty linens are also available for your food and guest tables at an additional cost. Please set up an appointment to view the linens.

Service Staff
Continental breakfasts, breaks, and receptions are priced for self-service. Buffet style functions are staffed with one attendant for every 50 guests and are included with the per person price. All waited meals servers are included. Served meals are priced on an individual basis. Additional staff can be added to any event for $25.00 per hour with a minimum of 4 hours.

Catering Equipment
As the host of the catering event, you are responsible for the equipment we have provided for the service of your catered event. Any missing or damaged catering equipment or supplies will be charged to your account at replacement cost. For very large events, specialty equipment may need to be rented at an additional charge.

Floral Charges
We will be happy to order, receive and handle specific floral and decorative requests for an additional fee determined in accordance with your specific needs.

Food Safety
Due to food safety liability, guests may not remove food from the function site.

 
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